Search & scan
Universal search across barcode, SKU, name, vendor SKU, or brand. Scan a barcode and the item opens instantly.
Clover-connected · Built for independent retailers
Clover Inventory Management That Respects Your Store
Stockroom OS sits next to your Clover POS and turns inventory chaos into a calm, auditable workflow. Search any item, receive a shipment, count a shelf, and update Clover safely — with a complete history of every move.
Clover stays your POS
Full audit trail
Runs on the PC you already have
What it does
One backend, three interfaces. Built around how a store actually works.
Employees get a guided GUI. Managers get a workbench. You get a CLI. All of them sit on top of an event-sourced ledger so nothing ever gets lost.
Safe stock changes
Every update re-reads Clover, writes, re-reads to verify, and logs the movement. No silent overwrites, ever.
Audit by default
Who, what, when, why, old, new — for every change. Hash-chained, exportable, and tamper-evident.
Receiving wizard
Scan a shipment line-by-line, capture cost and invoice number, post to Clover, print or export the receipt.
Cycle counting
Counts by aisle, vendor, low stock, or "not counted in 90 days." Manager approval for risky variances.
Suggested reorder
Min/max + lead time + velocity = "order 48 of these by Friday." Convert to a PO with one click.
Exception queues
Negative stock, failed syncs, mismatches, missing data — all surfaced as work items with guided fixes.
Manager dashboard
See everything at once — full list of items, filters, bulk edits, and a side panel for details. Run the business from one screen.
Scanner / kiosk mode
Keyboard-first floor workflow for the receiving dock or count aisle. Big text, one task at a time.
Hardware requirements
It runs on what you already have. Promise.
Inventory systems are I/O-light and reliability-heavy. The honest tiering, with the actual cost a customer would pay for each setup.
Tier 1 · Single store
Your counter PC
CPU 4 cores (i3-8100+) RAM 8 GB Disk 256 GB SSD Net Wired ethernet OS Win 10/11, Ubuntu, macOS + $80 UPS (non-negotiable)
Hardware cost: $0–$400 (refurb if needed).
Tier 2 · Recommended
Dedicated mini-PC
Beelink/Minisforum mini-PC + tablet for floor work + USB barcode scanner + B2 cloud backup
Hardware cost: ~$600 one-time. The sweet spot.
Tier 3 · SaaS / multi-store
Cloud-hosted
$20/mo VPS (Hetzner, DO) Managed Postgres above 50 stores B2 storage for backups Each store = browser + scanner
No store-side server. Subscription covers it.
Tier 4 · Enterprise
Multi-location chain
Kubernetes-hosted Postgres + read replicas Per-store edge node (NUC) NATS / Redis event bus Full observability stack
Custom build, dedicated success engineer.
No GPU required. No expensive database licenses. No changes to your Clover POS hardware.
What you actually get
One install. Pick the tier that matches how you run the store.
Every customer starts with the $1,500 Foundation install — Clover connected, training done, system live in your store inside a week. From there you choose the monthly tier that fits.
Already on Clover?
Clover Built-In Inventory vs Stockroom OS
Clover handles sales well. Stockroom OS adds the inventory management work that grows around them.
| What you need | Clover Built-In Inventory | Stockroom OS |
|---|---|---|
| Track items and stock counts | Yes | Yes |
| Search by SKU, barcode, brand, or vendor | Basic item search | Full inventory search |
| Receive a shipment by scanning | Manual updates | Scan, check, and confirm |
| Count one section at a time | Basic stock updates | Cycle counts with review before changes post |
| Set reorder levels | Plan/app dependent | Min/max levels with reorder suggestions |
| Create Clover purchase orders | Plan/app dependent | Build, send, receive, and close purchase orders |
| Keep vendor costs, contacts, and lead times together | Limited or app dependent | Built into the workflow |
| See what needs attention next | Limited | Clear fix list with guided steps |
| Cloud backup with 12-month retention | Plan dependent | Pro tier and up |
| Move stock between locations | Plan/app dependent | Business tier stock transfers |
| See who changed inventory and why | Basic history where available | Tamper-evident audit history |
If you only need to ring up sales and check stock totals, Clover built-in inventory may be enough. When receiving, counting, ordering, vendor follow-up, or accounting cleanup becomes part of your week, Stockroom OS fills that gap. It runs next to Clover, not instead of it, so your till stays where it is.
Step 1 · One-time
Foundation install
Replaces sticky notes and counter-trips. Live in your store inside a week. Every customer starts here.
$1,500one-time install
Get installed
- Clover OAuth + secure connection
- Universal search & barcode scan
- Safe stock adjustment with reason codes
- Movement ledger + audit trail
- Nightly local backup
- On-site install + 2-hour training
Step 2 · Pick a monthly tier — each one adds the next relief.
Starter
$29per store / month
For the store that wants receiving and low-stock alerts handled.
- Everything in the Foundation install
- Receive shipments by scanning items in
- Daily email when items run low
- 2 staff logins
- Cloud backup, last 30 days
- Email support, reply within 2 business days
Pro
$79per store / month
Ordering takes 20 minutes a week instead of 4 hours. You stop running out of bestsellers.
- Everything in Starter
- Count one section at a time, approve any differences
- Track your vendors — costs, contacts, how long they take to ship
- Set min/max levels — we tell you what to reorder
- Build a purchase order, email it to the vendor, check it in
- A "things to fix" list with step-by-step help
- Unlimited staff logins, choose what each person can do
- Cloud backup, last 12 months
- Live chat (replies within 4 hours, business hours)
Business
$199per store / month
You run the business from one screen. You make decisions on data, not gut.
- Everything in Pro
- Manager dashboard — see everything at once, save your favorite views
- Run multiple stores, move stock between them
- Instant Clover sync — no waiting for the nightly update
- Sales charts and demand forecasting
- Export to QuickBooks or Xero
- Build your own reports, auto-email on a schedule
- Phone support — we pick up within an hour
- A 1-hour business review every 3 months
Bigger operation? Enterprise — your branding, your POS of choice, hosted however you need, full security paperwork. Request a quote.
Honest answers
Questions worth asking before you sign anything.
Does Stockroom OS replace my Clover POS?
No. Clover stays your point of sale, catalog, and checkout. Stockroom OS is the back-office layer — receiving, counting, ordering, reporting, and audit. We update Clover's stock field carefully and verify every write.
What happens if my internet goes out?
The MVP runs locally on your PC, so search and history keep working. Stock changes queue up and sync to Clover when the connection returns. From Pro onward, the queue is visible and resumable on demand.
Do I have to buy new hardware?
Almost certainly not. Tier 1 runs on the PC you already have at the counter. We strongly recommend a $80 UPS — that's the one piece of hardware we insist on, because power blips corrupt databases mid-write.
How long until the MVP is live in my store?
Six to eight weeks from kickoff. Week 1: Clover sandbox setup. Weeks 2–5: build, with weekly check-ins. Week 6: on-site install + employee training. Week 7–8: shakedown period with daily monitoring.
Can I cancel a subscription tier?
Yes, monthly. You drop back to the lower tier (or keep just the MVP) and your data stays exactly where it is. No hostage data, no migration fee, no penalty.
What happens to my data if Stockroom OS goes away?
Your local database is yours. We provide a one-command export of every item, movement, vendor, and purchase order in open formats (CSV, JSON). The event ledger is portable and human-readable.
Is the system secure? My customer data is in Clover, but my inventory data is here.
Yes. All credentials live in a secrets store (never hardcoded). Cloud backups are encrypted in transit and at rest. The audit ledger is hash-chained so tampering is detectable. SOC 2 / PCI evidence packages are part of the Enterprise tier.
What if I use Square or Lightspeed instead of Clover?
Today, Clover only. The architecture is POS-adapter-based, so Square and Lightspeed are next. If you're an Enterprise customer, we can prioritize your POS as part of the engagement.
Proof
What it looks like running
A live demo runs at eth3r.ai/stockroom/demo. Click through it yourself. Below are the screens you'll spend the most time in.
Get in touch
Tell me about your store
20-minute call. You walk me through how you handle inventory today, I show you which tier matches your operation, and we decide together whether there's a fit. No hard sell.